Strengthen Your Business Relationships and Make New Connections


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​Budgeting for the 2026 Conference

The conference planning committee is putting the final details on exhibit information & schedule for 2026. For budgeting purposes plan for:

  • Exhibit Opportunities range between $2,200 - $2,800
  • Sponsorship Opportunities range between $2,900 - $10,000
  • If you want a copy of the preconference attendee prospect list in April, a sponsorship level must be purchased
  • If staying at the host hotel during the conference plan for a 2-3 nights stay.

 

How to Save $$ On Your Exhibit/Sponsor Registration

Discounts are available to those who hold an annual Oregon HLA and/or Washington State HLA Membership

Quick-Cost Comparison at a Glance

Membership Option

Annual Cost

     Conference Discount

     Net Cost (after discount)

Oregon HLA only

$395            

     –$250

     $145

Washington State HLA only     

$495

     –$250

     $245

Both Associations

$890

     –$600

     $290
 Smart Spending Tip 
Paying just $290 more gets you full access to BOTH state association networks for an entire year and the deepest exhibitor discount—not to mention double the perks!  If you plan to exhibit, becoming a member of both Oregon HLA and Washington State HLA delivers unmatched value—saving you money, boosting your visibility, and embedding you in two vibrant professional ecosystems.
 

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Key Dates - Mark your Calendar

  • October 15, 2025... Sponsor and exhibitor registration opens
  • April 2, 2026... Exhibit & Sponsor booth assignments begin, assignments are based on:
    • Priority 1: given to Sponsors based on level
    • Priority 2: give to Exhibitors based on date of registration & payment received
  • April 16, 2026... Preconference attendee prospect list is released to Sponsor levels only
  • April 19, 2026... Exhibit hall assignments released
  • April 26, 2026... Sponsor and exhibitor registration closes unless earlier sell out of spaces* 
  • May 20-22, 2026... Conference is in session

*Conference management strongly recommends exhibitors secure their registration options and hotel reservations as soon as possible to ensure there is room.

 

Attendee Demographics

Approximately 120 medical practice executives and healthcare leaders from across the Pacific Northwest convene annually for this event. Attendees are medical group administrators, C-Suite executives, directors, clinic managers, billing managers and key team members. Attendees represent all medical specialties. Attendees hail from large to small organizations with the majority falling into the small-to-mid sized medical practice (1-50 providers). Attendees are looking to be introduced to new products, services, and technologies in our Exhibitor Marketplace.    

 

Dedicated Networking Time

A minimum of 6.0+ Hours of dedicated networking time between exhibitors and attendees comprised of:

  • Exhibitor Marketplace breaks
  • Reception and Networking event
  • Breakfast and Lunch with Attendees
  • Schedule a dinner or entertain attendees after conference hours on the beautiful Vancouver Washington Waterfront
  • Exhibit staff are welcome and encouraged to participate in any of our sessions for professional development and additional networking with attendees when not actively staffing their exhibit booth

 

Your Exhibit Booth – What’s Included

Fifty-five (55), 8’x10’ exhibit spaces are available for this conference

  • Full conference registration for 2 exhibit staff
    • Exhibit staff registration includes all meals, and access to all conference sessions & activities on the agenda
    • Additional booth staff registrations can be purchased at $500 each
  • 8' tall backdrape and 3' tall draped Side Rails
  • A 6’ draped table
  • Booth Signage
  • Two chairs
  • A wastebasket
  • Listing on conference website
  • Listing in printed conference program
  • Wireless internet access
  • Basic electrical power drop (powerstrip)
  • A conference attendee prospect list in excel format (provided to all exhibitors and sponsors on May 20)
    • Important Note: Only Sponsor levels receive the preconference attendee prospect list in excel format for prospecting (provided on April 16)
  • Exhibit show floor is carpeted
  • Exhibit Booths are assigned, not selected
    • Conference management makes exhibit booth assignments which will be communicated at least 4 weeks in advance of the show based on:
      • Priority 1: given to Sponsors based on level
      • Priority 2: given to Exhibitors based on date of registration & payment received